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ADDRESS.DOC
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1990-07-06
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T h e Q u i c k & E a s y
A d d r e s s & P h o n e B o o k
Version 1.0
The Quick & Easy Address & Phone Book is, as the name
implies, an easy to use address and phone number manager.
Quick & Easy allows for searches based on first and last
name fields, provides listings of your addresses on screen,
supports a variety of print options, those of a master list
(all entries), telephone listing (again, all entries), and
the ability to print single entries on envelopes and/or
labels, ASCII export capability, as well as a command line
option, allowing quick look up of a single entry when that's
all you need. And every option is just a keystroke or two
away.
You will find Quick & Easy extremely easy to use, and
therefore it is almost entirely self-explanatory, but what
follows will help clear up any ambiguities and clarify what
Quick & Easy is capable of.
Who is Quick & Easy for?
Quick & Easy is designed with the home user in mind, one
who likes to keep an up-to-date address/phone listing
without tons of additional data for each person (birthday,
anniversary, company, etc.). I wrote this program due to
the lack of simple dedicated address managers available,
commercial or otherwise. I wanted something for myself that
was quick, clean, and a breeze to use - preferably without
spending a large sum of money. I found that other programs
either did everything, or did what they did poorly
(specifically it was the interfaces that irritated me).
This is the result. If you need all these additional data
fields, you'll need either another program, or my forth-
coming business version of Quick & Easy.
What good is Quick & Easy?
Quick & Easy will provide instant look up capability for a
name or address. The command line option is especially
useful for when you need that single address or telephone
number 'now'. Quick & Easy prints out your entire list of
addresses, or single addresses. A nice option is its
ability to print an address on an envelope, something which
usually is more trouble than it's worth using many
applications. Hopefully, it will make your life a little
easier.
What do I need to run Quick & Easy?
Quick & Easy runs in color or monochrome. A hard disk
will make your life easier (and the program run faster), as
well as allow you to save larger data files (Technically,
each entry occupies 136 bytes). Regardless, Quick & Easy
will work on a single floppy system. The program is not
memory resident.
Running Quick & Easy.
The first time you load Quick & Easy, you can't do too
much. You need to input names, addresses and phone numbers
first, which will be saved to disk once you decide to quit.
You should first choose the [A]dd Entry option, type in the
entry, and either hit F1 to save that single entry, F2 to
save that entry and continue entering other names and
addresses, or F3, which is the same as F2 except for the
fact that the city, state, zip code, and any area codes
present are preserved and act as the default values for the
next entry. Hit Esc any time to exit or abort. After
typing in an entry, the entry is automatically sorted (by
last name) and placed in alphabetical order with the rest of
the entries.
Every time you quit Quick & Easy (Esc), it checks to see
if you've added, changed, or deleted any entries, and if so,
it updates the file ADDRESS.DAT. If you have not made any
changes, it will not bother to save the file.
Search Options.
Once you have a selection of addresses, you can [S]earch
for an entry by either [F]irst or [L]ast name (you need to
provide the program with either a complete name or the
first part of the name which you wish to find). For
instance, if you wanted to find Scott Kral, you could search
by last name by only typing in either 'K', 'KR', 'KRA' or
'KRAL'. The more incomplete the name, the more entries you
may have to wade through before you find the one which you
wish to find.
Print Options.
There are several printing options available, ones which
print the entire list of entries and those which handle
single entries. The [T]elephone print option alphabetically
prints a list of names and their respective home and
business telephone numbers plus any possible business
extension. For example,
Kral, Scott (123) 456-7890 (123) 456-7890
The [M]aster list provides a printed report containing name,
and address. In this case, you'd print out
Scott Kral, 783 Lurline Drive, Foster City, CA 94404
Home: (123) 456-7890 Business: (123) 456-7890
Finally, you may print out an entry individually and have it
centered for envelopes, if you wish. All you need to do is
find the entry you want to print (via the [S]earch, [P]rint
Options or [L]ist menus) and pressing 'p'. You will be
prompted for your preferences, such as a title. If you need
to print out a list of names and telephone numbers, in a form
other than the [M]aster list option provides, you'll need to
export your data file to ASCII and print it out either through
another program or through DOS (See DOS' Print command).
Exporting Your Data File.
As just mentioned, you may some time wish to [E]xport the
entire list of addresses to an external ASCII file, which in
Quick & Easy's case provides the file ADDRESS.TXT. This
could be useful for use in other programs, such as word
processors. If an existing ADDRESS.TXT file exists once
this option is selected, the older file will be overwritten.
This is the F1 option.
You may also [E]xport your data file to a data file under
the name of ADDRESS.MRG for the purpose of mail-merging your
data into word processing documents. It is in the following
format:
First Name, Last Name, Street Address, City, State, Zip Code,
Home Area Code, Home Phone, Business Area Code, Business Phone,
Business Extention
This order is important for defining the incoming data to your
word processor. If any entries are blank, they are not spaces
but blanks, followed by a comma. For example:
Scott,Kral,783 Lurline Drive,Foster City,CA,94404,123,456-7890,,,
This would be the result of my record if I had a home phone
number but no business number or extention. Each entry is
separated by a carriage return.
Command Line Option.
At any time in DOS, provided both ADDRESS.EXE and ADDRESS.DAT
are either in the current directory or your path, you may search
for an individual entry and have it displayed on-screen if found.
All that is necessary is to type in a last name, or partial
string, after the ADDRESS command. For example, searching again
for 'Kral' without actually entering the program would be accomp-
lished by the following command:
ADDRESS KRAL (Return)
If found, the entry will be shown (if multiple entries were
found to satisfy the search string, you will be given the
opportunity to scroll through each), else you will be told
that it was not found. I think you'll find this one of the
most useful aspects of Quick & Easy.
Entering Your Data.
Quick & Easy has both a strength and a weakness in dealing
with its entries. Upon entering them, you need not
capitalize each name, street, and city. After you save the
entry, the names and address are automatically set into
lowercase then the first letters of each string are
capitalized - something which is convenient, yet may result
in errors, at least compared to the way you typed them in.
For instance, if the name DePalma was entered as such, you
would later see it as Depalma. Such errors can be changed
later on through the [C]hange Entry option available at
several points in the program. Any changes made through the
[C]hange option become permanent, therefore overriding the
changes made previously by the [A]dd Entry option.
Worried About Memory?
If you would like to see how you are doing on memory at any
time, just press 'M' at the Main Menu and in the top left-hand
corner your total available conventional memory will be shown.
If you find yourself with under 20k, consider saving your data
just in case. There are several checks that will stop you from
unintentionally running out of memory, but it's better to be
safe than sorry.
That's about it; all the remaining options are self
explanatory. Don't worry about experimenting. The program
always asks your permission before it undertakes a destructive
or potentially destructive activity.
Software Agreement.
If you find yourself using this piece of software
repeatedly, and find it to be of usefulness, I only ask for
a $10.00 payment. This serves several purposes. It lets me
know people are using this program, and with satisfaction,
and therefore will motivate me to continue updating and
improving Quick & Easy. It is also some minor return for
the hours I spent on the program. Working in software
retailing, I know that if this program were to be sold on
the shelf for $10.00, it most likely would become a popular
item (not unlike many great Shareware programs available
today).
You are free to make unlimited copies of this program for
your use, for your friends, etc. However, if you operate a
software distribution service (Shareware, Public Domain
service, often selling disks for $2.00-$5.00), I require a
one time payment of $15.00 for the right to include this
program in your library. After all, you're making a profit
off my work.
I hope that you will find this program enjoyable to use
and become more productive by its use. However, and here's
the legal stuff: The program is provided "as is" without
warranty of any kind, either expressed or implied,including,
but not limited to the implied warranties of merchantability
and fitness for a particular purpose. In addition, I cannot
guarantee that this program is free from all bugs and defects.
User Support and Comments.
I would love to hear from you as to your opinions of the
program, and any recommendations for improvement. I am
planning on releasing a version for business users, including
additional fields such as company name, note fields, additional
phone numbers, etc., but if you are interested, I can customize
this program for your personal needs.
Please send your $10.00 registration (or $15.00 dealer
registration), comments and other communication to
Scott K. Kral
783 Lurline Drive
Foster City, California 94404
I'll keep you advised of future updates and upgrades as well
as other news regarding this, and other future products.
After receiving your registration, you'll be eligible for a
free copy of the forthcoming business version of Quick &
Easy, which will be sent to you. Thanks for your support
and I hope you enjoy Quick & Easy.
(c) 1990 Scott K. Kral